Need to add your signature to a Microsoft Word document? This guide covers multiple methods to electronically sign .docx files, from using Word's built-in features to online signing tools.
Method 1: Convert to PDF and Sign Online (Recommended)
Why This Method?
Converting to PDF ensures your signature can't be easily removed or the document altered. This is the most secure and professional approach.
- In Word, go to File → Save As → Choose PDF format
- Go to Signatly's Sign PDF tool
- Upload the PDF
- Add your signature
- Download the signed PDF
Method 2: Insert Signature Image in Word
Steps:
- Create your signature image (or use Signatly's Signature Creator)
- In Word, click Insert → Pictures
- Select your signature image file
- Resize and position on the signature line
- Right-click image → Wrap Text → In Front of Text (for better positioning)
Note: Anyone with the document can remove this signature, so it's less secure than PDF signing.
Method 3: Use Word's Signature Line Feature
Steps:
- Go to Insert → Signature Line
- Fill in the signature details (name, title, email)
- Click OK to insert the signature placeholder
- Double-click the signature line to sign
- Type, draw, or select a signature image
Requires: Microsoft 365 or recent Word versions
Which Method Should You Use?
- For contracts and legal documents: Method 1 (PDF) - most secure
- For internal documents: Method 2 or 3
- For sending to others to sign: Method 1 with Signatly's send feature
Sign Word Documents Securely
Convert to PDF and sign online for the most professional result.
Sign Document Now